Frequently Asked Questions
Non-represented, Professional 1-5, Manager 1-4, and Supervisor 1-2 positions are able to apply to Encore Bears. Campus units indicated these positions are where the need is greatest. The Encore Bears program has developed the pool of retirees from those who retired from Berkeley in the last few years in the above classifications.
For retirees who were in the Professional, Manager or Supervisor classification but accepted the Voluntary Separation Program, (VSP), there are specific conditions and requirements which apply if they return prior to the three year period which prohibits VSP participants from returning to campus.
Please contact the Encore Bears program at firstname.lastname@example.org if you accepted the VSP and have questions about the conditions for returning to campus.
Yes, but the retiree identified for reemployment will be asked to apply to Encore Bears in order to track assignments and maintain consistent information about retirees rehired into campus assignments.
There must be a break in service of at least 30 days or after the first retirement payment is received. Generally a 90 day break in service is observed prior to being rehired.
If an employee plans to retire prior to the normal retirement age of 60, the employee must not engage in discussions concerning re-employment until after the first monthly retirement is received or after 30 days.
UC policy allows a retiree to be rehired at the equivalent of 43% or less time for up to a 12-month period once approved by the Assistant Vice Chancellor for Human Resources. Retirees rehired must not exceed a combined average appointment of 43% time over one year if they want to continue receiving UC pension benefits.
Attention must be paid to avoid working beyond the total approved time allocation or the retiree could be required to cancel their retiree health insurance and enroll in an employee health insurance plan. If a rehired retiree or family member is enrolled in Medicare, there could be potential Medicare complications as well.
To minimize situations where individuals draw a retirement benefit and another UC income simultaneously, Regents Policy 7706 requires that retired employees be reemployed with an appointment of no more than 43% time during any 12-month period.
The equivalent of 43% time can be allocated at a higher percentage of time during certain periods based on the business needs of the unit and to provide operational flexibility. For example, a 43% appointment may also be calculated as any monthly percentage and duration that mathematically equals or is less than 43% of a 12-month period.
- 43% for 12 months = 100% for 5.16 months
- 50% for 10 months = 100% for 5 months
- 75% for 6 months = 100% for 4.5 months
The daily schedule is determined between the supervisor and the rehired retiree based on the business needs of the unit, timelines for completing assignments and the scheduling needs of the retiree.
Once approved by the Assistant Vice Chancellor for Human Resources, a retiree being rehired must complete the Retired Employee Approval form (UBEN 138). This form will be included in the packet submitted to campus by hiring managers. It includes the following four documents:
- Retired Employee Approval form, UBEN 138 (required by UCOP)
- UC Berkeley Supplement, UBEN 138
- UCRP Reemployed Retiree Notification form, UBEN 1039 (completed by the retiree)
- Job Description (provided by the hiring unit)